Getting back to work

How employees and managers can prepare for maternity or medical leave (and how Slack can help with that transition)

This illustration depicts a bustling office environment. One team member exits the office with her chair and her plant strapped to her back: A sign that she's off on extended leave from work.
Image Credit: Josh Cochran

How companies equip employees to on-ramp and off-ramp from their work—whether because they just had a baby or have to take time off to care for a loved one—is still a source of much public debate.

Recent research indicates that the number of U.S. companies that offer partially paid maternity leave has increased over the past decade, from 46% to 58%. Studies also show, however, that the number of women who actually take maternity leave has been stagnant over the past 20 years. But it’s not just having a baby that causes workers to take time off; nearly one in four Americans has taken leave from work to care for a family member with a serious health condition.

“Off-ramps without on-ramps create dead-end roads for millions of people, the talent pipeline, and the economy as a whole,” says Addie Swartz, the CEO of reacHire, a company that partners with businesses to establish return-to-work programs for professional women.

Swartz adds that without a formal on-ramp, many companies are missing out on a talented pool of highly educated and experienced workers, women in particular: “Ignoring this talent hiding in plain sight is a huge missed opportunity for companies.”

Preparing to go on leave? Some tips for managers and employees

Workplace collaboration and communication tools can be a boon for employees returning to their careers after some time away. But Swartz says that planning for back-to-work transitions should actually begin before the person leaves.

For one thing, she emphasizes, workers need to think carefully about whether they want to maintain an open line of communication with employers while away. Although some people may benefit from monthly “touch base” calls or in-person meetings with a manager to stay informed about company development and new opportunities, others may well prefer no contact at all until they’ve returned.

“Whatever your choice, be sure to make your desire clear to your employer so there is no guessing about what you want—even if it changes along the way,” she says.

Embracing a new way to work: how Slack helps employees get up to speed after a leave

A lot of people say that balancing a career and family obligations can feel like the equivalent of two full-time jobs. Jennifer Spector, the director of brand marketing at Zola, a wedding planning and registry company, knows the feeling. She returned to work in October after giving birth to a baby girl in June. “It was really jarring going from working hard at Zola every day to suddenly working hard at home caring for a new baby,” she says.

Like Spector, new parents navigating this transition can be in for a shock, especially when you factor in concerns about staying on top of work before leave and diving back in after several weeks or months off. She says one thing that helped smooth this tricky time in her life was Slack.

“Slack actually helps because I am not always on. There are times I am available and times that I am not, and it allows me to set those boundaries without being a bottleneck or leaving anyone hanging.”

– Jennifer Spector, Director of Brand Marketing at Zola
Jennifer Spector
Director of Brand Marketing at Zola

In Slack, team and project work is organized into channels, which means all the history—every discussion and document—is compiled in one convenient place. At Zola, channels are organized by workgroup and cross-functionally by project. Teams also use Slack to communicate with outside agencies and vendors.

Because all these projects and conversations are captured in dedicated channels, Spector says Slack has allowed her to stay on top of work and easily pull back from it while on leave. She even used it to prepare her team months in advance of her departure.

“We set goals for what would happen while I was out, changed the reporting structure, and redistributed work so that people weren’t being handed projects abruptly,” she says. “Slack helped with this immensely, because I could include people in specific channels so they could get acquainted with the work before they were responsible for taking it over.”

Her advice to those making the back-to-work transition is simple: Reconnect with colleagues, ask for relevant strategy documents to get up to speed, and read up on Slack messages so you don’t feel overwhelmed on your first day.

“My team knows that I have to leave at a certain time but then will be back online after I put my daughter to bed to continue the conversation,” Spector says. “Slack actually helps because I am not always on. There are times I am available and times that I am not, and it allows me to set those boundaries without being a bottleneck or leaving anyone hanging.”

But it’s also crucial to embrace the period you’re in now, she adds, whether you’ve just had a baby or had to take time off to care for a loved one.

“Appreciate the life moment you just went through, and understand that coming back to work won’t feel exactly the same as when you left,” she says. “And that’s OK.”

How to use Slack to prepare for an extended leave

☑️ Let the team know when you’ll be back. With Slack’s Google Calendar integration, which works with individual and shared calendars, you can set up a daily or weekly summary of events that can then be posted to a team channel. Adding your time-off dates to your personal or team calendar can help the rest of the team keep in mind when you’ll be back.    

☑️ Schedule reminders for tasks and to-do items. If you need to remind yourself, a team member, or even an entire channel of people about an important task or project, you can simply set a reminder, and the recipient will be sent your note on the day you’ve set it to go out.

☑️ Set a custom status. You can set a custom status before your leave that will appear wherever your name does in Slack, including your profile and in any messages you send. That way, no one will be unintentionally left out of the loop that you’ll be away for an extended time.

☑️ Turn on Do Not Disturb. Type the slash command /DND in the message field, or click the bell icon in the upper-left-hand corner of your Slack workspace, to go into Do Not Disturb mode. This indicates to your coworkers that you may not be available or responsive for a period of time, whether it’s just a few hours or a full week.

☑️ Manage your channels. Cut down on noise in Slack by leaving, muting, or archiving channels or conversations. No one likes a cluttered inbox, so taking advantage of these functions can prevent you from being overwhelmed with messages when you’re trying to get back into the flow of work. 

A person relaxing in a hammock showing they don't have to stress about work while on vacation
Going out of office with Slack

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